Planning Meeting March 2013

 

First of all, Thanks to those of you who were able to make it last evening.
We had all but three of us there and got a lot done.
I think some of the most important items are now behind us.
Here is what we walked away with...

We have a route.
We have a date.
We have a better feel for the cost.

 

Route:

 

I will be posting the complete details of the route soon.

I will be getting some maps together to recap the decisions of last night.

 

The Date:

 

June 14th, 2014 thru June 22nd.

Arriving in Denver on the 13th ready to ride on the morning of the 14th.

 

The Cost:

 

Our original estimate of 3,000 is going to be very close.

We have one thing that we did not count on and that is the fact that we may have a full sized Coach and a driver to follow as a support vehicle.

This will give us the ability and flexibility to sleep where ever and when ever we want.

Our Kitchen, medical support , rolling repair shop, garage, bunk house, and bathroom with shower will be with us the entire time!

We are still in need of some of the details surrounding this blessing.

But at first glance, all this will be available , WITHOUT blowing the original budget!!!

 

 

 

A few tasks were assigned last evening.

 

Chris is continuing the research on rentals. One way, round trip, bikes and so on. I will be calling on a few of the dealers to negotiate the terms. I have not found one that I am really comfortable with...yet.

Gary was asked to get accurate details surrounding the coach. Cost, Availability ...

 

David T-W was asked to start to think about the supplies that will be needed on a personal level and on the community level in the Bus and the approx. cost.

Tim was asked to review the list of items that we may need that are specific to tools, and gear for the trip and make some recommendations on things we should have.

Jay was tasked to look at the different attractions and determine what ones may require advanced reservations and the associated cost to visit them. Some of the sites and events may include:

• The Grand Canyon - south rim
• Mesa Verde National Park
• Hoover Dam
• Celine Dionne's show in Vegas for Tim
• The rates at the chicken ranch for Dave W.
• Sequoia National Forest
• Alcatraz

Jimmy was asked to do the research and find campsites on the route. It may not be a bad idea to look at supply places and we should probably be looking into Motorcycle dealers too. Just in case we need something on the way.

Phil is going to start to price airfare :

• Baltimore to Denver.
• Manchester NH to Baltimore
• Manchester NH to Denver
• San Fran to Baltimore
• San Fran to Denver
• San Fran to Manchester NH
  Advantages of traveling on Thursday eve , times blablabla...

There will be other things that we will need to do, but for now...this is a great start.

Between David T-W and Jordan T-W, we will have a Nationally recognized award winning journalist with capable photographer/video guy chronicling the trip for the paperback and PBS special.
(paperback 19.95 DVD 24.95 plus shipping)

 

This is going to be a blast.

Glad you will be along for the ride.

 

 

 

 

WHAT WILL WE NEED??

So there is no way to predict all the things that YOU may want to have on the trip.
There will be a entirly different list of the community items we will need, but here is a start...

CTTC Checklist
Created: 17-Mar-2013

Motorcycle stuff
	Bike cover		Saddlebags
	Boots & socks		Scarf and/or CoolTie
	Bungee cords		Spare bulbs
	Cargo net		Spare fuses
	Chain oil/wax		Spare key(s)
	Earplugs		Tankbag
	Epoxy		Tire patch kit
	Gloves & spares		Toolkit
	Helmets		Totes
	Hose clamps		Windshield cleaner
	Jackets
	Leatherman tool
	Leathers/Aerostich
	Lock/security stuff
	Oil
	Rags/towels
	Rain gloves
	Raingear

Personal Stuff
	Antihistamines		Shampoo
	Brush		Shaving kit
	Casual clothes (non-riding)		Soap
	Chapstick		Sun tan lotion
	Comb		Sunglasses
	Contact lenses & stuff		Toothbrush & toothpaste
	Dental floss		Towel(s)
	Deodorant
	Ear plugs
	Epipen
	Fanny pack or backpack
	Medications
	Reading glasses

Clothing
	Hat/sunvisor		Swim suit
	Jeans		T-shirts
	Shirts		Underwear
	Shorts
	Socks
	Sweater(s)
	Sweatshirt(s)

Information
	Binoculars		Paper & pencil/pen
	Book(s)		Passport/ID
	Camera & accessories		Registration papers
	Cellphone		Tape/CD/MP3 player
	Driver's License		Tickets/passes
	GPS		Travel guide(s)
	Insurance (proof of)
	Laptop computer
	Maps
	Membership cards (AAA, etc.)

Misc.
	Bug repellent		Rubber bands
	Cable ties		Sewing kit
	Cash and/or traveler's checks		Snake bite kit
	Credit card(s)		Space blanket
	Duct tape		Sunscreen
	Extra batteries		Superglue
	First aid kit
	Flashlight
	Freezer bags (for packing)
	Ibuprofen/Tylenol

Cooking stuff
	Camp stove & fuel		Food
	Can opener		Garbage/trash bags
	Coffee making stuff		Knife/fork/spoons
	Condiments		Paper towels
	Cooking pots/pans		Water bottle(s)
	Corkscrew
	Cup(s)
	Dishsoap & pad
	Dishtowel
	Drinks

Foodstuffs
	Coffee		Sugar & creamer
	Salt & pepper

This is where I found the list, you may want to customize your own.
http://micapeak.com/checklists/mclist.html

I also found a great article on packing and trips
http://www.motorcyclecruiser.com/streetsurvival/motorcycle_packing_tips/viewall.html

Eagle Rider...probably not.

Eagle Rider is one of the most popular and largest bike rental companies around.

This was one of our best options.

They had a lot of bikes to pick from and we could do a one way rental...but all that glitters is not gold.

Below is the info page from Eagle Rider.

This might be a tough sell.

I took the liberty of highlighting the points that I see that may create an issue for us.

I need your thoughts...

Rental Terms and ConditionsRequirements for a Motorcycle Rental
You must be at least 21 years old
You must have a valid motorcycle class driver's license
You must have a major credit card

What is Included in the Rental Rate
Unlimited miles (select models) and no hourly charges
Use of vehicle for a 24 hour period.
Safety Equipment.

Customer Orientation
Every client will receive orientation to the motorcycle. The client orientation will cover all aspects of safe motorcycle operation, the clients' maintenance responsibilities, local and state laws.

Storage
EagleRider will provide storage for client luggage, airline tickets, and other valuables free of charge, however at clients' risk.

Fuel
Fuel costs are client's responsibility. EagleRider claims no responsibility for motorcycle fuel consumption and mileage. You may prepay for fuel refill. If prepaid fuel is not purchased and vehicle needs refueling, $35 charge will be added.

Helmets (Included in Daily Rental Rate)
Helmets are provided with all motorcycle rentals and all tours. Clients are encouraged to bring their own helmets for comfort and style. In addition, helmets may be purchased at many of EagleRider rental stations. Helmets are required by law in most locations.

Additional Drivers
1 additional driver is permitted at no extra charge. The minimum age for an additional driver is 21 and a valid motorcycle license is required.

Maintenance Responsibility
The customer is responsible for checking engine oil levels at each refueling and reporting mechanical failures immediately. Instructions and procedures for maintenance expense reimbursement are provided at pick-up. Customers may be held responsible for mechanical damage due to negligence in motorcycle operation or failure to provide normal maintenance.
Motorcycle Substitution
EagleRider reserves the right to substitute the motorcycle confirmed to rental client. Should EagleRider not be able to provide confirmed motorcycle a similar or better model will be provided to the client. This constitutes the maximum liability of EagleRider.

Security Deposit
A security deposit of $1000 - $3000 will be taken at pick-up (Authorization Only). Security deposit must be processed via valid credit card.

Restrictions
Violation of listed restrictions voids all VIP Theft & Damage Waivers and client will be held liable for damages. Road Restriction: Rental street motorcycles are not allowed on gravel roads, beaches, logging or other non-public roads. Mexico Restriction: Clients cannot enter Mexico on a USA bike without written authorization or accompanied by an EagleRider Guide. Death Valley WARNING: Entering Death Valley during the months of June & August is dangerous and not recommended.

Return Policy
A rental day is 24 hours. A fee of $25/hour may apply for vehicles returned late.

Refund Policy
All confirmed rental reservations are non-refundable, unless specified under that of the Reservation Cancellation Protection guidelines (see below). No refunds on early returns.

Payment Methods
EagleRider Harley Rentals accepts the following methods of payment: Cash, Travelers Cheques, VISA, Master Card, AMEX, Discover, Diners Club, and JCB. Travelers Cheques are not accepted for security deposit.

Rallies and Rally Surcharges
All rentals during event/rally dates are subject to a $45 per day surcharge and may reqiure a minimum days rental period.

Enviromental Surcharge
The Enviromental surcharge is 5.5% for all reservations.

Booking Terms
Reservation must be paid in full to guarantee rate and rental date.
Reservations are non-refundable.
Discount rates are subject to blackout dates and availability.
All rental models and rates vary by location and season.


Insurance and Protection PlansReservation Cancellation Protection (RCP) By purchasing Reservation Cancellation Protection (RCP), you’re entitled to cancel your reservation and receive a refund for the following cases: 1. Sudden severe medical condition suffered by customer that prevents travel (certified medical doctor’s notice is required). 2. Pregnancy of customer (Doctor’s notice is required). 3.Death of customer, or immediate family member of customer (Spouse, Child, Brother,Sister, or Parent). 4. Unexpected draft or deployment of customer to armed forces(verification required. Your claim must be received by EagleRider 72 hours before the scheduled pickup time.

Insurance Policies and Surcharges
State mandatory liability insurance is included in your rental. Please check with your rental station which are the state requirements. You are not insured for Damage or Theft. EagleRider offers several options from upgrading your Liability or Damage Waiver. Please carefully check with the insurance provider. Because motorcycle rentals are considered an exotic rental most credit cards and insurance do not transfer the same way as they do with normal car rentals. PLEASE always check your credit company or insurance company for coverage.

Supplemental Liability Insurance – $1M
Insurance protects renter against claims made by a third party for bodily injury and/or property damage sustained as a result of an accident. Renter supplemental Liability Insurance Benefit is $1,000,000.

Supplemental Liability Insurance – $300k
Insurance protects renter against claims made by a third party for bodily injury and/or property damage sustained as a result of an accident. Renter supplemental Liability Insurance Benefit is $300,000.

Enhanced Vip Zero Theft & Damage Waiver
Available for 3+ day rentals and select locations only
Damage: Renter pays no deductible / occurrence. Theft: Renter pays up to $1000 deductible/ occurrence. Breakdown: Renter is provided up $100/day for a replacement rental and refund of daily rate. Flat Tire Coverage: Covers tire repair and labor. Towing is covered up to $100 per occurrence.

Enhanced VIP Theft & Damage Waiver
Theft or Damage: Renter pays up to $1000 deductible / occurrence.
Breakdown: Renter is provided up to $75/day for a replacement rental and refund of daily rate.
Flat Tire Coverage: Covers tire repair and labor. TOWING IS NOT COVERED.

VIP Theft & Damage Waiver
Theft or Damage: Renter pays up to $2000 deductible / occurrence.
Breakdown: Renter is up to $35/day for a replacement rental and refund of daily rate.
Flat tire coverage is not included. TOWING IS NOT COVERED.